Create Winning Quotations
Send professional price estimates with clear validity periods and scope limitations. help your clients say "Yes" faster.
How to Create a Quotation Online in 3 Easy Steps
A clear, professional quotation can be the difference between winning and losing a deal. Our free quotation generator helps you create polished, branded price quotes that impress prospective clients and close deals faster:
Enter Your Details
Add your company name, address, phone, and logo. Then fill in your prospective client's name and email. A unique quotation number is generated automatically.
Add Line Items & Terms
List each product or service with a description, quantity, and unit price. Set the tax rate, validity period, expiry date, and any special terms or conditions.
Preview & Send
Preview the quotation in real time, rearrange sections, edit text inline, then download as a professional PDF to email or print for your client.
Why Use Our Free Quotation Generator?
First impressions matter, especially in sales. A well-designed quotation communicates professionalism and builds trust before the deal is even done. Here's what makes our online quotation maker the best choice:
Validity Period & Expiry Date
Protect your pricing by setting clear expiry dates. Clients know exactly how long they have to accept the offer, preventing stale quotes from being accepted months later.
Client Acceptance Section
Each quotation includes a formal acceptance area with signature and date lines. When the client signs, you have a binding document — no separate contract needed for simple deals.
Automatic Calculations
Enter quantities and unit prices, and the generator handles subtotals, tax, discounts, and grand totals. No manual math errors, no spreadsheet formulas to maintain.
Professional PDF Output
Download a crisp, high-resolution PDF quotation that looks great whether viewed on screen, printed, or attached to an email. Clients will see you as a serious, established business.
Multiple Templates
Pick from several professionally designed templates. Whether your brand is bold and colorful or clean and minimalist, there's a layout that fits your style.
100% Free, Unlimited Use
Create as many quotations as you need without paying a cent. No watermarks, no trial periods, no feature gates. Every template and feature is free forever.
Who Needs a Quotation Generator?
Any business or professional that provides pricing to clients before starting work should use a formal quotation. It sets expectations, prevents scope creep, and protects both parties:
- • Service Providers — web designers, plumbers, electricians, landscapers, and contractors who need to provide cost estimates before starting work.
- • Agencies & Consultants — marketing agencies, IT consultants, and strategy firms that pitch project proposals with detailed price breakdowns.
- • Wholesalers & Distributors — B2B sellers providing bulk pricing quotes to retailers, with volume discounts and scheduled delivery terms.
- • Freelancers — writers, designers, developers, and photographers who quote project-based pricing with milestones and revision terms.
- • Event Planners & Caterers — professionals quoting packages for weddings, corporate events, birthday parties, and conferences.
What Makes a Winning Quotation?
A quotation that converts prospects into paying clients goes beyond just listing prices. Here are the key elements of a persuasive business quotation:
Our quotation generator includes all of these elements by default, enabling you to produce winning proposals that build trust and close deals faster.
Quotation vs. Estimate vs. Invoice — When to Use Each
These three documents are often confused, but each plays a specific role in the sales and billing process:
Quotation
A fixed-price offer with a validity period. Once accepted, the price is binding. Best for defined scopes of work where the cost is predictable.
Estimate
An approximate cost prediction. Estimates are non-binding and can change as the project evolves. Best for complex projects where scope may shift.
Invoice
A payment request issued after work is done. Unlike a quotation, it demands payment for services already rendered. Create one with our invoice generator.
The typical workflow is: send a quotation to propose pricing → do the work → send an invoice to request payment → issue a receipt when paid.
Quotation Best Practices to Win More Deals
A well-crafted quotation does more than state a price — it sells your professionalism and builds confidence. Follow these proven best practices:
- Respond quickly. Speed wins deals. Send your quotation within 24 hours of the inquiry. Prospects who wait too long often go to competitors.
- Be specific, not vague. Break down every service into clear line items. "Website Development" is vague; "5-page WordPress site with responsive design, SEO, and 2 rounds of revisions" is clear and trustworthy.
- Set a validity period. Always include an expiry date (e.g., "Valid for 30 days"). This creates urgency and prevents clients from accepting outdated pricing when your costs have changed.
- Include terms and conditions. Define payment schedule, revision limits, cancellation policy, and delivery timeline. This prevents scope creep and sets clear expectations before work begins.
- Follow up. If you haven't heard back within 3–5 days, send a polite follow-up. Many deals are saved by a simple "Just checking if you had any questions about the quote" email.
- Present it professionally. A polished PDF with your logo, clean layout, and no typos shows you're a serious business. Our templates are designed exactly for this.
Frequently Asked Questions About Quotations
What is a quotation?
A quotation (also called a quote or estimate) is a formal document that specifies the price of goods or services offered to a potential customer. It includes itemized pricing, validity period, and terms of acceptance.
Is this quotation generator free?
Yes, completely free! Create unlimited quotations with no watermarks, no feature restrictions, and no sign-up required to start. All templates and export options are included at zero cost.
Can I set an expiry date on the quotation?
Yes! Our quotation generator lets you set an Expiry Date and Validity Period (e.g., 'Valid for 30 days') so your customers know how long the pricing is guaranteed.
Does it include a client acceptance section?
Yes. Every quotation includes a dedicated Client Acceptance section with signature lines and date fields where your client can formally accept the quote.
What's the difference between a quotation and an invoice?
A quotation is a price estimate sent BEFORE work begins. An invoice is a payment request sent AFTER goods or services have been delivered. The quotation proposes pricing; the invoice demands payment.
Can I add my company logo?
Absolutely! Upload your logo and it will appear on the quotation PDF. Supports PNG, JPG, and SVG formats for professional, branded documents.
Does it support multiple currencies?
Yes! Choose from USD, EUR, GBP, CAD, AUD, INR, PKR, and many more. The selected currency symbol appears automatically on all line items and totals.
Can I convert a quotation to an invoice?
While there isn't an automatic conversion feature, you can easily copy the same details from your quotation into our invoice generator to create a matching invoice once the quote is accepted.
How do I make my quotation stand out?
Choose a professional template, add your company logo, include clear terms of service, and set a reasonable validity period. A polished quotation shows professionalism and increases close rates.
Can I include notes or terms of service?
Yes. There's a dedicated notes field at the bottom of the quotation where you can add payment terms, warranty information, delivery timelines, or any other custom conditions.
Need a Different Document?
Also create invoices, receipts, and proforma invoices — all completely free.